WORKSHOP & SEMINAR

Workshops, seminars and continued training are important activities of the organization so they need to be properly planned and implemented:
Planning the Workshop 
o Formulate and define theme(s) and subjects of event; 
o Agree and set dates;         
o Recruit organizing working group(s) – ensure support within your organization 
o Recruit conference staff/assistants. 
o Financial Planning 
o Logistic matters

Targeting the Right Audience 
o Prepare a brief person specification – the type of people you think will benefit most from attending; 
o Recruit chairpersons 
o Invite VIPs and other officials 
o Invite speaker for opening address 
o Invite keynote speakers 
o Determine who is welcoming VIPs and other officials 
o Recruit opening address and keynote speakers, and panelists. 
o Registration and Mailing 
o Final registration and final mailing 

Communication and Promotion 
o Confirm all acknowledgements, including logos to be included on all material for the workshop – flyers, reports, adverts, website announcements, posters, etc. 
o Prepare a brief description of the event and use as the basis for internal communication (within your own organization); 
o Compile mailing list of specialist/trade journals; 
o Compile mailing list of people useful to invite – a ‘hit list’ of people desirable to have attend, e.g. national 
o Print first announcement circular and pre-registration form
o Mail first announcement circular and pre-registration form  

Planning and Preparing the Program 
While developing the program and its content, remember to check, where appropriate, the following elements: 
o Confirm who will make the opening address and welcome 
o Plenary sessions; 
o Parallel working sessions/ break-out groups
o Poster and display set-up
o Timing of the call for papers, posters and abstracts 
o Availability of or need for guidelines for presenters/ speakers – amongst other things this should confirm

Additional Information, which may be of use to participants 
o Electricity (voltage, plug-socket system) 
o Telephone/fax/e-mail facilities for participants 
o Public telephone facilities (cards, coins, tokens) 
o Photocopy facilities 
o Emergency numbers (police, fire, ambulance) 
o Medical services 
o Climate in the workshop period and advice for participants on clothing
o Money - currency information, exchange facilities, etc.
o Access to cash dispensers and credit card facilities
o Need for each individual to ensure they have their own travel insurance 
o Visa requirements and a clear statement that it is the responsibility of each individual participant to ensure they secure the appropriate visa. 

Contact us

33B Pham Ngu Lao Str, Hoan Kiem, Ha Noi

+84-4-62701110

+84-4-62701124